Beginning in January 2016, when you log into your Disciplr library and click or tap the blue get started button on any curriculum, you’re going to see an all-new curriculum detail page.
This new view is now a visual list of your curriculum lessons. Each unit and/or quarter is clearly laid out in chronological order starting with the oldest lesson available to you and wrapping up with the lesson scheduled the farthest out.
Now, if you’re viewing a multi-quarter curriculum in this new view, the current quarter according to the publisher’s S&S will be in expanded view. You expand or collapse using the +/- buttons.
Next, you’ll notice that a start date has already been set for you. You can change this by clicking the EDIT button and changing the date for the first lesson to the date it was or will be taught. NOTE: because the first day of the calendar quarter may not have coincided with the first teaching day, you can make your first edit by changing the start date to match the scope & sequence (i.e., December 1 was a Tuesday whereas you teach on a Sunday, so you would set the start date to December 6).
Doing this will automatically change the date ranges for each lesson in the quarter. Now, I mentioned that these are scheduled as date ranges (or 7 day periods). It’s important for you to notice that each lesson will remain as the Next Lesson up for a period of seven days, which ends on the day the lesson is taught and then rolls over to the subsequent lesson. That way your teachers will see the proper lesson that is scheduled for the next teaching date and then immediately following, on the next day, they’ll see the new lesson when they log in.
In summary, the Start date is the first date you taught the first lesson for that quarter or unit. You will need to do this in advance of each quarter as the scheduling for each quarter or unit is independent of the other quarters or units for a curriculum. That’s all you need to do to get started.
But let’s not stop there; here is where the fun begins.
What if you want to skip a lesson for some reason, thereby moving all lessons in that quarter up by one week, you’re just going to click the SKIP button or as we have called it, the UNSKIP button, and everything will return back to the way it was.
Now, this next feature is really cool. If you want to move a lesson out a week or two or three, you’re just going to click the Postpone button, choose the # of weeks and then confirm. We’ll insert a message that communicates the break in lessons, which your teachers will see as well.
All right, now this part is important.
Keep in mind that if you skip or postpone a lesson it is going to affect all future lessons in that quarter or unit. That means if you have a lesson that needed to stay with a particular week (such as a Christmas or Easter lesson) you will want to go down and drag that lesson back to it’s original spot.
Finally, if you have more lessons than you have weeks, you need to choose up front what lessons you won’t be using and skip those lessons. An easy way to determine this up front is to remember there are 13 weeks in a quarter, if you have more than 13 lessons it could be because the curriculum you are using is offering a bonus lesson or possibly some other extra materials. If you choose to use the bonus lesson in place of another lesson, be sure and skip the lesson you’re replacing and drag the bonus lesson to the proper spot. If, instead you are planning to tack the bonus lesson on at the very end and you are postponing the first lesson of the next quarter or unit, then you’ll need to adjust the start date for the next quarter to accommodate that.
Once you have everything set for the current quarter or unit that you are working in, click Done Editing. Next, look at the final lesson you have scheduled and if there is overlap between that lesson’s week and the time to begin the next quarter or unit, you will need to make up for that by setting your start date at least one week past the last date listed on the final lesson. Got it?
In summary, here are a few reminders:
- If you skip or postpone any lessons, it affects the dates for all future lessons in the quarter or unit you are working in. And it will have an affect on the next quarter or unit if there is overlap between the final lesson in the current quarter and the first lessons in the next quarter.
- Also, if there are more than 13 lessons in a quarter for your curriculum, make sure up front how you are going to use those lessons (or not).
- Finally, if you make changes to the order of lessons (swapping) you may want to communicate with your teachers and leaders that you made a change to the order so they understand why the the numerical order of the lessons seems out of place.
So, that is the new scheduling feature. We hope that you love it and that it makes your job easier. If you have any questions or comments, as always please contact us. You can use the blue help button or shoot us an email to firstname.lastname@example.org